Overview
Accounts Payable Specialist Jobs in Minneapolis, MN at Vanterra Foundation Solutions
Full Job Description
Job Summary
We are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for managing the company’s accounts payable processes, ensuring timely and accurate payments to vendors and suppliers. This role requires a strong understanding of accounting principles, excellent communication skills, and proficiency in accounting software. The Accounts Payable Specialist will play a crucial role in maintaining financial accuracy and supporting overall financial operations.
Position Summary
We are seeking an Accounts Payable Specialist to manage and execute all AP functions, ensuring timely and accurate processing of vendor invoices and payments. As Vanterra transitions into centralized accounting software, this role will require adaptability, strong problem-solving skills, and the ability to manage legacy systems during ERP implementation.
This is a hands-on role with a focus on optimizing workflows, supporting system integration, and helping to improve accounting processes as the organization scales.
Key Responsibilities
Accounts Payable:
Process vendor invoices, purchase orders, and payment requests accurately and efficiently in line with company policies.
Vendor Management:
Maintain vendor relationships, resolve billing issues, and ensure compliance with payment terms.
Payment Processing:
Prepare and execute check runs, ACH, and wire payments. Apply payments and manage collections of outstanding customer balances.
Reconciliation:
Reconcile AP transactions with the general ledger and ensure proper coding and resolution of discrepancies.
Transition & System Integration:
Support the implementation of new accounting software and lead efforts to ensure smooth migration from legacy systems.
Process Improvement:
Recommend improvements to AP processes to streamline operations, reduce errors, and enhance efficiency.
Reporting:
Generate monthly, quarterly, and annual AP reports. Support year-end audit activities with appropriate documentation.
Cross-Functional Collaboration:
Work with other finance team members to support broader departmental initiatives.
Compliance & Controls:
Ensure adherence to internal controls, company policies, and applicable financial regulations.
Qualifications
Education & Experience
Bachelor’s or Associate’s degree in Accounting, Finance, or a related field
3–6 years of Accounts Payable or Accounts Receivable experience (construction or project-based environment preferred)
Experience with accounting software implementation or transitions is a plus
Proficient in Microsoft Office Suite, especially Excel
Experience with ERP systems like NetSuite, Tipalti, or similar preferred
Skills & Competencies
Strong analytical and problem-solving abilities
High attention to detail and accuracy
Excellent written and verbal communication skills
Ability to work independently and in a fast-paced, high-growth environment
Adaptability to new technologies and systems
Process-driven with a continuous improvement mindset
Strong organizational skills and ability to manage multiple priorities
Preferred Qualifications
Familiarity with software migrations or ERP implementations
Knowledge of construction accounting principles, job costing, and project billing
Understanding of AP internal controls, compliance, and audit standards
Job Type: Full-time
Pay: From $27.00 per hour
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Work Location: In person
Title: Accounts Payable Specialist
Company: Vanterra Foundation Solutions
Location: Minneapolis, MN
Category:
