Overview
Accounts Payable Coordinator Jobs in Boston, MA at Boston Children’s Hospital
Full Job Description
80608BR
Finance-Accounts Payable
Job Posting Description
Position Summary/ Department Summary:
Performs AP tasks to ensure the timely and accurate payment of Accounts Payable. Processes AP vouchers, scans of invoices, reviews and processes match exceptions. Prevents and recovers duplicate payments, resolves over payments, prevents lost discounts / rebates, and processes employee expenses. Provides exceptional customer service to address and resolve AP related inquiries from hospital department managers, employees, associated personnel, and vendors while enforcing Boston Children’s Hospital BCH processes and policies. Identifies and escalates process issues and opportunities. May assist with the development of solutions to continuously improve the AP function.
Key Responsibilities:
Processes invoices, payment requests, vouchers, etc. for payment and recording in the AP ledger. Educates, enforces and reinforces AP processes and polices with AP customers. Resolves and documents customer service inquiries and issue resolution.
Functions as the first line accounts payable contact for Hospital department personnel to determine status of invoice payment and resolve problem invoices. Follows through with hospital personnel to ensure that invoices are processed within departmental procedures and responds to inquiries in a timely and professional manner.
Directs the flow and controls over incoming mail paper and electronic , including scanning, resolving image integrity issues, and linking vouchers to images in the document retention and processing system.
Documents and directs departmental phone calls, releases checks for pickup and general accounting requests, and resolves customer service inquiries and related discrepancies.
Resolves discrepancies between invoice data and AP system edits and/or business rules independently or in close cooperation with Supply Chain Management personnel.
Facilitates completion of invoice processing approval and coding, and verifies data extracted from AP imaging system is accurate prior to submission to later stages of processing.
Expedites process of discount invoices and related discrepancies.
Identifies and escalates AP process issues and opportunities. Provides assistance to other AP staff in evaluating and resolving related problems and issues. Assists in implementing changes to internal systems and procedures.
Verifies and records payment information and obtains receipt confirmation to release payment as needed. Documents all discrepancies in accordance with department policy, Follows up on and documents missing price, authorizations / approvals required for check disbursements and for payments that are outside of the contract terms. Verifies adjustments for voided and manual checks and/or special request payments.
Minimum Qualifications
Education:
High School / GED and one to two years of related college coursework is required
Associate’s degree is preferred
Experience:
Minimum of 1 year of experience in an Accounts Payable function.
Status
Full-Time
Regular, Temporary, Per Diem
Regular
Standard Hours per Week
40
Office/Site Location
Boston
Job Posting Category
Accounting/Finance
Remote Eligibility
Full-Time Remote
Title: Accounts Payable Coordinator
Company: Boston Children’s Hospital
Location: Boston, MA
Category:
