Overview
Accounts Payable Associate Jobs in East Honolulu at University of Hawaii Foundation
About the University of Hawai’i Foundation:
The University of Hawaiʻi Foundation was established in 1955 to encourage private support for the University of Hawaiʻi. Today it is the central fundraising organization for the UH System and is contracted by the Board of Regents to be the sole provider of fundraising and alumni services. In addition to fundraising, the Foundation manages more than 7000 gift accounts for the benefit of the university and its students.
The UH Foundation is a private, institutionally related corporation designated as a 501(c)(3) organization by the Internal Revenue Service. It is a legally separate entity from the University of Hawaiʻi, the UH Alumni Association, and all other UH affiliates. However, the UH Foundation works closely with these organizations, as well as with others in the community, exclusively for the benefit of the university.
Our Vision
To inspire giving and partnership with the University of Hawaiʻi by fostering UH pride and passion among donors, alumni and the community.
Our Mission
To unite donors’ passions with the University of Hawaiʻi’s aspirations by raising philanthropic support and managing private investments to benefit UH, the people of Hawaiʻi and our future generations.
Our Values
Our values shape our relationships and guide our thinking and actions. By living our values, we build trust with our fellow employees, our donors, the university and the broader community.
Position Summary:
The Accounts Payable (“AP”) Associate will assist with the general disbursement functions in the fiscal services department.
Job Qualifications:
Minimum 2 years of related work experience is desired
Must be detail-oriented, self-motivated and have good interpersonal skills
Must be highly organized, able to multi-task and meet deadlines
Must have excellent time management skills and able to work in a fast paced environment
Execute daily processes and controls accurately and in a timely manner; ensuring compliance with Foundation policies
Must be dependable and work with a team
Proficient use of 10-key by touch
Familiar with Microsoft Office programs and proficient in Word and Excel
Articulate, excellent customer service and interpersonal skills
Knowledge of basic accounts payable & general ledger concepts is desirable
Must reflect and represent the Foundation’s values which are Teamwork, Accountability, Service, Trust, Integrity and Excellence.
Essential Functions:
Timely processing of purchase order (“PO”) transactions by verifying funds, proper authorization, and appropriate supporting documentation. Perform data entry to generate and encumber purchase orders. Verify receipt of items and process POs for payment. Follow up on outstanding POs, respond to inquiries from vendors and account administrators.
Timely processing of payment requests and disbursements. Responsible for ensuring that funds are available, there is proper authorization and documentation to process the request and verify the account purpose validates each expenditure.
Participate in fiscal training sessions within the Foundation and with the University.
Respond to fiscal inquiries from account administrators, vendors and/or staff.
Assist with assembling requested documentation for the Foundation’s annual audit as required.
Assist with opening, sorting and distributing incoming mail for fiscal department
Perform other duties as assigned
Benefits:
UHF voluntarily pays 100% of the following –
10% 403(b) contributions after 7 months of employment. This is automatic and NOT dependent on the employee making any contributions. PLUS, ALL contributions are 100% immediately vested!
Term life insurance
AD&D insurance
Short term disability insurance
Long term disability insurance
Tuition reimbursement after 1 year of employment
Employee assistance program
Generous PTO and paid holidays
UHF voluntarily provides the following in which the company and employees share the cost –
Health, Prescription, Dental, and Vision Insurance
Free parking after 5 years of service
Other benefits available for employees to purchase –
Medical Flexible Spending Account
Dependent Care Flexible Spending Account
Insurance coverages for spouse and/or children
Critical care insurance
Legal insurance
Pet insurance
Title: Accounts Payable Associate
Company: University of Hawaii Foundation
Location: East Honolulu
