Overview
4-Day Administrative Assistant – Outdoor K-8 Educational Program Jobs in Atlantic Beach, FL at Spring River School
4-Day Administrative Assistant – Outdoor K–8 Program
Spring River School | Jacksonville Educational Community, Inc.
Jacksonville Beaches Area, FL
Job Type: Part-Time, Hourly, School-Year Position
Schedule: Monday–Thursday, 8:30 AM–3:30 PM
Annual Schedule: Approximately 41 weeks annually
Pay: Starting at $20/hour
Benefits: 15% tuition remission; 6 paid time-off (PTO) days per school year
Location: Primarily outdoors at parks, preserves, beaches, and other learning locations throughout the Jacksonville Beaches area, with designated indoor locations used during inclement weather
Reports to: Operations Director and Pedagogical Director
About the Position
Spring River School is seeking an organized, dependable, and adaptable Administrative Assistant to support our 4-Day K–8 outdoor academic program.
This is not a traditional desk-based administrative position. Our students and faculty spend their school days learning outdoors at parks, preserves, beaches, and other community spaces throughout the Jacksonville Beaches area, and the Administrative Assistant works alongside the program team in that environment.
Administrative responsibilities—including email, scheduling, documentation, communication, and computer-based work—are completed on site.
The ideal candidate enjoys working with people, is comfortable outdoors, communicates professionally, notices what needs to be done, and can manage multiple priorities while keeping the details organized.
This is a service-oriented support role that requires initiative, sound judgment, strong follow-through, and the ability to independently manage assigned responsibilities while working collaboratively with program leadership and faculty.
What You’ll Do
The Administrative Assistant works closely with the Operations Director and Pedagogical Director to help keep the 4-Day Program organized and running smoothly.
Responsibilities include:
- Provide daily administrative and logistical support for the K–8 program.
- Assist with email and phone communications, forms, documentation, scheduling, calendars, and routine administrative needs.
- Maintain the 4-Day Google Calendar and help track important dates, deadlines, and administrative follow-through.
- Support attendance, early pickups, dismissal changes, and other student-day logistics.
- Assist faculty with incident and accident documentation and administrative follow-through.
- Help Class Teachers and other faculty with practical and administrative needs throughout the school day.
- Provide brief student supervision as needed during transitions, teacher breaks, Special Subject classes, restroom trips, and other routine situations.
- Support substitute teachers with schedules, materials, logistical information, and other needs for the school day.
- Assist with logistics for field trips, festivals, orientations, parent events, trial days, tours, and other program activities.
- Support field trip documentation, permission forms, scheduling, and administrative coordination.
- Coordinate teacher supply requests, pickups, distribution, organization, and inventory.
- Support routine timekeeping needs for 4-Day hourly employees and substitutes.
- Maintain organized administrative files, records, and documentation.
- Participate in weather-related planning and assist with weather communications and logistical changes.
- Help the program transition to designated indoor locations during inclement weather.
- Assist with setup, breakdown, organization, and care of shared indoor and outdoor program spaces.
- Help transport, organize, and maintain program materials and supplies as needed.
- Support program leadership with preplanning and year-end administrative closeout.
Who We’re Looking For
A strong candidate will bring:
- Excellent organizational and follow-through skills.
- Strong written and verbal communication skills.
- Proficiency with Google Workspace and comfort learning new technology.
- Reliability, flexibility, initiative, and sound judgment.
- The ability to work independently while collaborating closely with teachers and program leadership.
- The ability to manage changing priorities in an active school environment.
- Professional discretion and the ability to maintain confidentiality regarding students, families, personnel, and organizational matters.
- Comfort interacting professionally with children, families, faculty, and school leadership.
- The ability to recognize when a question or concern should be elevated to program leadership.
- An interest in outdoor, nature-based, or Waldorf-inspired education.
Previous school administrative experience is helpful but not required.
Training will be provided for school-specific systems, including ParentSquare and Homebase.
This Is an Outdoor Position
Candidates should understand that this position is based within an outdoor school program rather than a traditional school office.
The Administrative Assistant must be comfortable:
- Working outside throughout much of the school day.
- Traveling among parks, preserves, beaches, and other program locations throughout the Jacksonville Beaches area.
- Using a laptop, phone, and other technology in a mobile, nontraditional work environment.
- Walking over varied outdoor terrain.
- Assisting with the movement of supplies and program materials.
- Working in typical Northeast Florida outdoor conditions, including heat, humidity, insects, changing weather, and uneven terrain.
- Transitioning with the program to designated indoor locations when weather conditions require it.
Schedule & Compensation
Monday–Thursday | 8:30 AM–3:30 PM
This is an hourly, school-year position of approximately 41 weeks annually, including the 37-week school year, approximately two weeks of preplanning before the school year, and up to two weeks of year-end closeout in June.
Starting pay: $20/hour
Benefits include:
- 15% tuition remission
- 6 paid time-off (PTO) days per school year
- School holidays and breaks observed; holidays and breaks are unpaid unless PTO is used
Occasional Friday or weekend hours may be scheduled in advance based on program needs. All hours worked are paid and must be recorded in accordance with JEC timekeeping procedures.
About Spring River School
Spring River School is an initiative of Jacksonville Educational Community, Inc. (JEC), a nonprofit educational organization serving children and families in Northeast Florida.
Our Waldorf-inspired learning community includes a 4-Day K–8 outdoor academic program, Two-Day Homeschool Enrichment Program, High School Homeschool Hybrid, Forest School, parent-child programming, seasonal camps, and community educational offerings.
Our educational approach brings together meaningful academics, the arts, practical work, movement, relationships, and engagement with the natural world.
Our Mission: To encourage independent thought, nourish imagination, and cultivate social responsibility.
Our Vision: An educational experience that embodies reverence and respect for the intellectual, artistic, social, physical, emotional, and spiritual life of each student.
Successful candidates must complete required background screening and other employment requirements.
Equal Opportunity Employment
Jacksonville Educational Community, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, veteran status, or any other characteristic protected by applicable federal, state, or local law.
Pay: From $20.00 per hour
Expected hours: 26.0 – 30.0 per week
Benefits:
- Paid time off
- Professional development assistance
Application Question(s):
- Are you willing and able to work in an all-outdoor environment?
Education:
- Bachelor’s (Preferred)
Work Location: In person
Title: 4-Day Administrative Assistant – Outdoor K-8 Educational Program
Company: Spring River School
Location: Atlantic Beach, FL
Category:
